Important Project Management KPIs & How To Track Them

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The lower this value, the greater the project’s profitability metrics. Resources whose participation is less than 85% are underutilized while staff with more than 85% of the project’s tasks are overutilized. Reduce project cost overrun – The project cost overrun KPI measures and tracks the percentage that the project cost has overrun by kpi for projects

If you want to become more efficient, grow your business, and increase revenue, consider checking out Wrike’s project KPIs through our free trial. 7 Tips to manage multiple projects Here are 7 tips for project managers to help them manage multiple projects simultaneously…. This KPI shows the efficiency of budget management by measuring the actual funds spent compared to the estimated expenditure. It’s calculated by deducting the cost of all resources used from the project’s total revenue.

Sherrill has over 25 years of experience in requirements analysis, user interface design, and evaluation, focused on promoting customer success and ease of use. She holds a Ph.D. in Industrial Engineering with a major in Human Factors/Human-Computer Interaction from Texas A&M University. And the role of the PMO in providing a tool to better manage, monitor, and manipulate resources gives the PMO the ability to provide a company with a competitive advantage. As a result, it might make more sense to look at ROI on a per-project basis.

You can go straight to the analysis without stressing about non-included costs, changes or a new employee’s schedule. Also, it can be a great lesson learned for future projects, as you will know which tasks require more/less time to perform. You can set up 30 indicators for your project, but you cannot have absolute control of all of them with such a high number. As the name suggests, a performance indicator helps you to evaluate the performances within your project. It allows you to know where you are in achieving your objectives, what are the parts that you are succeeding at and those that you are having difficulty with.

Structure the metrics such that a minimally acceptable level of performance gets the team a pat on the back. Any performance above that level could be incentivized with a performance bonus. Whilst targets are being met, the reality may be that initiatives or individuals may be falling short of averages across the organization. KPI benchmarks allow you to compare KPI performance across the organization, highlighting where teams or individuals need to raise their performance to match the benchmark.

From cost estimates and project ROI to schedule variance and task completion rates, project managers share the top KPIs they are monitoring. One way to easily track projects is with an Agile project management tool like Hubstaff Tasks. You can add due dates to tasks, create Epics, build Sprints, and see the number of tasks completed during each one. By using ROI as a KPI, you’ll understand when costs are getting out of hand to the point of risking the entire project’s value. Add this metric to your project tracking dashboard to get an overview of how many project activities are overdue. This KPI is a calculated percentage of projects with crossed deadlines compared to all the completed project activities.

A great way to keep yourself organized is by using Agile project management software. It acts as a dashboard in project management, giving you an overall view of your current projects, what has been accomplished, and what is coming up next. Similarly to the previous project performance indicator, it’s widely used by agencies that frequently take up new projects.

If the two-time durations differ, then it’s a flag or a warning that you underestimated the resource dispersion, and your project management timeline might be affected by that. This KPI shows the time estimated for a specific project development process and how much time it took to complete. This comparison is the time spent on the project development process by calendar days or hours. You can even calculate the time based on full-time equivalent workdays. This is the time necessary to complete a specific task or process in the project development process. It is helpful where there are a lot of different functions that are being repeated in your development process.


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